Exhibitor Set Up Information
LOCATION OF IOWA EVENTS CENTER
Hy-Vee Hall- 730 Third St, Des Moines, IA 50309
From the west take I-235, exit at the 7th or 3rd St. exits, and enter the Iowa Events Center’s parking lot at the 5th Ave. entrance or 3rd St. entrance. From the east take I-235 exit at 3rd St. and go south to enter the Iowa Events Center’s parking lot.
HY-VEE HALL LOAD IN ACCESS
There are loading docks and two ramps on the west side of the Hy-Vee Hall for unloading.
Enter the dock area off of Park Street via 3rd Street. Loading access is also available into Hall A from 3rd Street as needed. Loading docks are available for rent for the weekend. Contact: email@example.com
319-232-0218 for details.
Wednesday: February. 28th.
(Large exhibits, large trucks & trailers) 1 PM-5 PM
Thursday: March 1st.
(Recommended) 9 AM-7 PM
Friday: March 2nd.
( No Vehicles on show floor, longer lines) 8 AM-2 PM
Friday ONLY Move-In: Booths 438-446; 538-546; 537-545; 637-645; 638-646; 737-745
SHOW OPENS 3 PM FRIDAY
REGISTER AT SHOW OFFICE
Please register at the show office to pick up your exhibitor passes.
Use the “Express Check-In” form and your badges will be made prior to your arrival. Less waiting.
Exhibitor badges are for sales staff working in your exhibit booth, not family members or friends attending show.You will receive a maximum of four exhibitor badges for each booth.
Additional badges are available for $10.00.
For EXPRESS CHECK-IN fill out and return it by February 23.
Complimentary Trailer parking is available at Principal Park lot on 3rd St. Directions will be available during set-up. On-site parking is available in the North lot for $8.00/day for each 20’ parking stall. Duallys require 2 stalls. Street parking and parking ramps are also available.
Please use general public entrance.
Exhibitor entrances will open ½ hour before the show opens on Saturday and Sunday.
YOUR BOOTH INCLUDES:
8’ high back drape, 3’ high side drape & 7”x44” Identification Sign. Tables, chairs, skirting, carpet, and electricity are not provided. Please see the following Freeman information for ordering carpet, tables, chairs and other items. Exhibit area is NOT carpeted. If you want carpet in your booth, please order it directly through Freeman Decorating. You are welcome to bring your own table and booth furnishings.
Freeman Decorating is the official show decorator.
To place online orders, you will be required to create an account with login ID and password. Please place your order directly with Freeman Decorating by February 6, 2018 to take advantage of the discount rates. If you have any questions, please contact Freeman at 515-829-4444.
ELECTRICITY and WIRELESS/INTERNET
Electricity and Wireless internet is booked directly through Iowa Events Center.
For Early bird pricing you must order before January 29, 2018.
TO ORDER ELECTRICITY AND WIRELESS/INTERNET ONLINE: use this click on Iowa Deer Classic.
SALES TAX PERMIT
If you plan to sell any taxable items in your booth you must have an Iowa Sales Tax Permit. NO temporary tax permits are being issued by the state. If you do not have a permit, please call 800-367-3388. or go to https://tax.iowa.gov/ and click on “Apply for a Permit.”
If you have an Iowa Sales Tax number and it is not typed on your contract, please call, fax, or email your Iowa Sales Tax number to us prior to the show.
LIMITATION OF LIABILITY
Refer to the Liability section on your contract.
As a standard requirement of all of our show exhibitors, it is necessary for you to provide proof of general liability coverage from an insurance company in good standing with minimum policy limits of $1,000,000 per occurrence. If you do not have this coverage in place, we have made arrangements for all of our exhibitors to acquire this coverage at significant savings by purchasing as part of a group.
Please click the link below, complete a short questionnaire and you will obtain this coverage for $65.00 plus tax.
Exhibitors are not allowed to play music or videotapes with copyrighted music backgrounds in their booth due to Federal Copyright Liability laws. For more information contact our office.
FOOD & BEVERAGE
Food and beverage service is available at the show. No consumption of alcoholic beverages is permitted in your booth. Vendors selling food must obtain permission from the Iowa Deer Classic and the Iowa Events Center. Call for details.
A license is required for any raffles.
Please contact the Iowa Department of Inspection and Appeals at (515) 281-6848.
Overnight security is provided on Friday & Saturday nights.
Iowa Show Productions and the Iowa Events Center assume no responsibility for any property brought to the show.
Show management reserves the right to approve all products and personnel that appear in your booth and reserves the right to restrict, prohibit or remove any exhibits which are offensive or detract from the show, including excessive noise or game calling. No selling, promotion, or distribution of literature will be permitted outside your booth area or by anyone who has not contracted for exhibit space.
The Iowa Events Center does not receive shipped freight.
Please inform your freight company to deliver on Wednesday, Thursday, or Friday during set up.
If you plan to ship exhibit materials after the show, please confirm with your freight company during the show.
Address: Exhibitor Name & booth number; Iowa Events Center; c/o Freeman; 730 3rd St; Des Moines, Iowa 50309-1302. Phone 515-564-8000. Freeman will receive shipments at the Iowa Event Center beginning Wednesday, March 1st. Shipments arriving before this date may be refused by the facility. All items or materials brought into the facility are subject to Material Handling Charges and are the responsibility of the exhibitor.
All exhibits must be removed from the Iowa Events Center by 8:00 PM on Sunday, March 4.
Please do not tear down prior to 4 PM on Sunday.